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Task Group Formation

The next phase in the strategic planning process is the formation of task groups of faculty, staff, and students from across the College to dig into the key themes identified by the Facilitation Team after the October 5 retreat. 

We are looking for volunteers or nominations of individuals to lead or participate in each task group. Please email your task group leader and contributor nominations to ftplanning@uw.edu by Wednesday, Oct 16.


Planning to Act. The Task Groups will be charged with developing a strategy (including overall steps, priorities, and a plan for next steps) and vision (articulating why this theme is central to the college) around their theme. Groups will be supported by the Facilitation Team and the strategic plan facilitators.

Task groups will work through Autumn 2019 and Winter 2020. The expectation is that each Task Group meet 2 times in Autumn 2019 and 3 times in Winter 2020. There will also be a separate report-out with the Facilitation Team towards the end of March 2020. Each group will define their own research and stakeholder outreach. 

NOTE: Dean Cheng and the department chairs are working on a plan to financially support staff and part-time lecturers participating in the process.


Task Group Themes. After analyzing voting and discussions from the October 5 retreat, the Facilitation Team identified 12 task group themes. These themes and a short description of the questions they will consider is listed below.

Climate action 

As a concern that cuts across research, teaching, and our very own campus facilities and operations, there are many audiences for us to reach with our understanding and potential solutions. This group will develop a cohesive message to allow the college to serve as a conduit between the built environment—which is both a causal instrument in climate change and a key source of solutions—and those who are taking up the charge.

College culture, vision + values

What is CBE’s culture?  How do we nurture a CBE culture that reflects our vision and values?

Communications + storytelling

How do we harness the power of storytelling to communicate to each other and to every one of our audiences?  This group will explore possibilities of improving internal communications in order to aggregate our fragments and foster collaboration.  From there, it will expand to explore improving external communications to attract more students, to build our reputation on the UW campus and in the city of Seattle, and to provide community members with improved outreach that flows from our “buzz.”

Curriculum + pedagogy

This group will examine the curriculum holistically to identify opportunities for new initiative, greater interdisciplinary collaboration, and ways to incorporate a diversity of content and voices while maintaining the standards of our accredited programs.

Health + well-being

How do we build on our disciplinary interests and responsibilities for increasing human well-being through the design and creation of meaningful and beautiful places by taking leadership in promotion of health and wellness through research, policy, and design? Our disciplines are essential to the notion of population health, and the building is now central to the CBE campus. Let’s take it over!

History + humanities

The humanities are in crisis, while we have significant faculty expertise in this area. How can we strategically rethink and reimagine the role of history theory and the humanities in CBE?

Interdisciplinary research

This task group will work on vision and strategy to support interdisciplinary collaboration for research within CBE, across the UW campus, as well as public and private partnerships outside of UW.  This group will develop a strategy to create time and resources that cultivate a culture that prioritizes collaboration and builds capacity for the CBE community to collaborate effectively.  

Local + global

In our teaching, research and service we engage multiple constituencies that are both local—native communities, the larger University, Seattle, Washington—and global—the nation, the Pacific-Rim, the world. Seattle is today globally engaged. What is the best way to position CBE to address this complex world of the future?

Place, space + resources 

How can we use our physical resources—our buildings, our spaces, our technology—to most effectively meet the needs of our community?

Social justice + equity

We need the strength of diversity and inclusion to be represented in the environments where we live, work, study, and play.  To deliver on this promise, CBE needs to explore the many things we do, and the culture that we project and internalize, to bring about a more equitable world, with justice for all people. This group will, in concert with an ongoing college-wide EDI initiative, identify the means and methods available to CBE to further social equity and justice.

Student experience

This group will engage CBE students to gain a holistic and comprehensive understanding on how the college should better use its resources to serve student needs and improve the student experience.

Technology

This group takes up the strategy to establish CBE as a thought leader of technology in practice, research, and teaching—namely using technology in teams to address grand challenges. This group will look at the implications of technologies for practices, and the resource needs for teaching and research, as well as strategies to develop and support thought leadership in tech in the built environments.  


Each group includes a member of the Facilitation Team who will serve as a liaison and communication questions and concerns about the strategic planning process and areas where resources are needed.

 

CBE All College Retreat Recap

On Saturday, October 5, members of the CBE community gathered at CERC (UW Center for Education and Research in Construction) for a full-day retreat to kick off the 2019-20 strategic planning process. 

group of people talking around a conference table littered with strategic planning documents

Participation: In total, 95 people attended and participated in at least part of the retreat. This included 47 faculty and instructors (19 ARCH, 4 CM, 7 LARCH, 6 RE, 9 UDP), 23 staff (10 Dean’s Office, 4 ARCH, 1 CM, 3 LARCH, 2 RE, 2 UDP, 1 other), 20 student leaders (3 undergraduate, 11 master’s, 6 PhD). 

Day’s Highlights: The day kicked off with a welcome from Dean Renee Cheng that highlighted the importance of strategic planning to building and identifying a CBE culture that brings focus but not group think and impact but not fragmented silos.

Consultants Ted Sive and Rico Quirindongo introduced the agenda for the day and some key concepts to consider in strategic planning including an activity focused on communicating the value and vision of the college to various external audiences (a prospective student, a donor, a community member, and an industry leader). Facilitation Team co-chairs Nick Dreher and Ken-Yu Lin reviewed the process to getting to the retreat (see Strategic Plan Process Guide).

first 4 steps of the scenario plan

Jan Whittington described scenario planning, the concept behind the morning workgroups. In scenario planning, work groups were asked to consider possible futures for CBE based on changes to two different external factors. For example, one group examined the implications and actions for CBE of a world where support for the humanities would rise or decline alongside a world with increased or decreased political upheaval.

scenario matrix for Humanities v Political Upheaval

Attendees self-selected work groups based on their interest in topics. Groups were capped to allow for representation from faculty, staff, students and community members in each group. Participants joined one of 10 work groups (see list below). Work groups were facilitated by either a member of the Facilitation Team or one of the external facilitators. 

Scenario Planning Workshops

Interest in collaboration + Research funding
Humanities + Political upheaval
Cultural competency + Diversity
Interest in BE degrees + Student funding
Collaboration + Technology
Rate of technology change + funding
Economic crisis + Options for funding
Effective governance + Climate change awareness
Public funding + philanthropic funding
Design thinking + metric-driven evaluation

Each group discussed the possible implications of these different futures for society and for CBE. They then brainstormed actions CBE can take to respond to or avoid possible implications. Each group identified 3 top actions and presented to the full retreat (see Scenarios List of Actions).  

After a delightful lunch catered by Marination, the group reconvened to report out, and Ken-Yu Lin provided an overview of the next phase of the strategic planning process—task group formation. In particular, Ken-Yu emphasized the four process values identified to shape the process: Inclusive, Collaborative, Transparent, and Equitable.

Participants were then sorted into 10 new workgroups. The goal of this reorganization was to provide perspective from as many of the morning groups as possible in each afternoon discussion. The afternoon groups were tasked with discussing and analyzing the themes and actions that came out of the morning sessions and identifying focus areas for Task Groups in the next phase of the strategic planning process. Each group produced 3–4 recommendations for Task Group focuses. 

These recommendations were recorded on large plots and retreat participants were provided 3 dots to vote on their preferred task groups. In total, 71 people voted for a total of 213 votes/dots. (see Task Group voting lists). 

Following the voting process, Ted Sive and Rico Quirindongo facilitated a conversation around themes and topics that might have been missed or discussed in a small amount throughout the day. Finally, Dean Cheng closed the retreat with a thank you for participation and a call to participate in Task Groups as the next step. 

Next Steps: Voting on Task Group recommendations and conversations throughout the day were discussed by the Facilitation Team in their 10/8 meeting when they identified a list of 12 task groups for the next phase of the strategic plan. These 12 Task Groups were presented in the 10/9 All College Meeting. 

Recognition: An incredible amount of staff time and energy went into making the retreat a success. In particular the time and work in planning and execution of Susanne Adamson, Debbie Underwood, Mark Baratta and Ross McKenzie deserve mention. 

If you’d like to hear more about the retreat or the strategic planning process, please contact the Facilitation Team at FTplanning@uw.edu

Related Resources:

Retreat Agenda – PDF link
Retreat Presentation Slides – PDF link
Task Group Final Voting – PDF link

CBE Strategic Planning: Retreat Saturday, October 5

Dear colleagues,

We are looking forward to seeing all of your at CERC this Saturday, October 5, for the CBE Strategic Planning Kickoff Retreat. The retreat kicks off with a continental breakfast at 8am. Business begins at 9am sharp. You can see event details below.

All our best,
CBE Strategic Plan Facilitation Team
Retreat Logistics
Saturday, October 5
9am to 5pm (with breakfast starting at 8am)
Building 5, 7543 63rd Ave NE, Seattle, WA 98115
Agenda
8:00 Continental Breakfast
9:00 Kickoff

10:30 Scenario Planning
12:15 Lunch
1:00 Task Group Planning
4:00 Task Group Formation
4:45 Wrap-Up and Next Steps
5:00 End
Resources
Other background documents, including the Planning Cubed Report, 2019 CBE Organizational Analysis, and 2012 Strategic Plan are available on our website: http://be.uw.edu/strategic-planning/.
Questions? 
Contact ftplanning@uw.edu.

CBE Strategic Plan Facilitation Team

Susanne Adamson, Administrative Coordinator, CBE Strategic Plan
Mark Baratta, Director of Operations
Ann Marie Borys, Associate Professor, Architecture
Suzanne Cartwright, Director of Community Engagement, Real Estate
Carrie Sturts Dossick, Professor, Construction Management, and Associate Dean of Research
Nick Dreher (co-lead), BLA Academic Adviser, Landscape Architecture
Ken-Yu Lin (co-lead), Associate Professor, Construction Management
Vikram Prakash, Professor, Architecture, and Chair, CBE College Council
Jan Whittington, Associate Professor, Urban Design & Planning

Strategic Planning: Process Facilitators selected

Please RSVP for our all-college CBE retreat on October 5 if you have not done so already. There is an option to let us know if you are unable to attend, as wellPlease RSVP for this event either way. Thank you!

In other news, we’ve selected Ted Sive and Rico Quirindongo as our facilitators for the CBE all-college retreat and to support us through the strategic planning process. After interviewing several qualified and impressive facilitation teams, we determined that Ted and Rico offer the best combination of understanding the context of the college, articulating a detailed year-long outline of the process, and understanding our vision for an inclusive, college-led process. If you’d like more information, please feel free to review their qualification documents.

Over the next few weeks, we will work with the facilitators to plan our October 5 retreat and look at the full strategic planning process. As always, please contact us (ftplanning@uw.edu) if you have any questions or concerns.

Thank you again for your time.

CBE Facilitation Team

CBE Strategic Plan Facilitation Team

Susanne Adamson, Administrative Coordinator, CBE Strategic Plan
Mark Baratta, Director of Operations
Ann Marie Borys, Associate Professor, Architecture
Suzanne Cartwright, Director of Community Engagement, Real Estate
Carrie Sturts Dossick, Professor, Construction Management, and Associate Dean of Research
Nick Dreher (co-lead), BLA Academic Adviser, Landscape Architecture
Ken-Yu Lin (co-lead), Associate Professor, Construction Management
Vikram Prakash, Professor, Architecture, and Chair, CBE College Council
Jan Whittington, Associate Professor, Urban Design & Planning

Strategic Planning: Retreat invite and website live

The facilitation team is moving along with the strategic planning work this summer, and we have a few updates to share:

  • The logistics for the college-wide retreat have been confirmed. We will come together on Saturday, October 5, from 9am to 5pm at CERC in Magnuson Park.

RSVP to let us know you can make it and to receive reminders.

  • You can now find updates on the strategic planning process at be.uw.edu/strategic-planning. Right now, the page has limited information. Over the course of the academic year, the page will serve as a space to stay informed, share ideas and collaborate on the future of our college.

In other news, we are in the process of interviewing facilitators to find the best fit. We’ll have an update on our pick in two weeks. We are working to develop a comprehensive communication and outreach plan with the hopes of making the strategic planning process as inclusive as possible. If you have any ideas or thoughts, please feel free to share.

You can reach the facilitation team at our new email address, ftplanning@uw.edu, with any questions or ideas. The email will go to the two team co-leads and be shared as needed among the team members.

Thank you again for your time.

CBE Facilitation Team

CBE Strategic Plan Facilitation Team

Susanne Adamson, Administrative Coordinator, CBE Strategic Plan
Mark Baratta, Director of Operations
Ann Marie Borys, Associate Professor, Architecture
Suzanne Cartwright, Director of Community Engagement, Real Estate
Carrie Sturts Dossick, Professor, Construction Management, and Associate Dean of Research
Nick Dreher (co-lead), BLA Academic Adviser, Landscape Architecture
Ken-Yu Lin (co-lead), Associate Professor, Construction Management
Vikram Prakash, Professor, Architecture, and Chair, CBE College Council
Jan Whittington, Associate Professor, Urban Design & Planning

Strategic Planning Kickoff

Dear colleagues,

We hope you are enjoying your summer and can take a few moments to read this short update on the 2019-20 CBE Strategic Planning process.

First, we’d like to thank the p-cubed group once again for their work in the spring and to introduce the strategic planning facilitation team. At the recommendation of p-cubed, a facilitation team was formed this summer with its first meeting on 7/16.

The facilitation team consists of faculty and staff from all five college department. It is not a steering committee. Rather, the facilitation team aims to help guide a process that includes voices and perspectives from across the college.

Strategic planning facilitation team:
Susanne Adamson, Administrative Coordinator, CBE Strategic Plan
Mark Baratta, Director of Operations
Ann Marie Borys, Associate Professor, Architecture
Suzanne Cartwright, Director of Community Engagement, Real Estate
Carrie Sturts Dossick, Professor, Construction Management, and Associate Dean of Research
Nick Dreher, Undergraduate Academic Adviser, Landscape Architecture, Co-Lead
Ken-Yu Lin, Associate Professor, Construction Management, Co-Lead
Vikram Prakash, Professor, Architecture, and Chair, CBE College Council
Jan Whittington, Associate Professor, Urban Design & Planning

Second, we ask that you mark your calendar for the CBE College-wide Retreat on Saturday, October 5. This retreat will kick off the year-long strategic planning process and your attendance is crucial to make this a success.

The nature of this work is deeply collaborative. Please reach out to us (co-leads: Nick Dreher, ndreher@uw.edu and Ken-Yu Lin, kenyulin@uw.edu) if you have any questions, feedback, or concerns about the process.

Best,

CBE Facilitation Team

Organizational Analysis Report

CBE Organizational Analysis Report

Overview

The College of Built Environments partnered with an external consultant, Julius Erolin (the Consultant), to conduct a brief college-wide organizational review (the Review). The goal of the Review is to gather perspectives across the College on the current strengths, challenges and opportunities of the College. It is not intended as a “fact-finding” exercise. It is a process of understanding how various stakeholders “see” and experience the College.

The Review is part of the “Dean’s Dialogue”, a larger and longer process of listening, learning and planning for Dean Renée Cheng. Given the larger dialogue engaging the broader College community, the Review was designed to be narrow in scope. It is focused on gathering perspectives from faculty and staff, and student and PAC leaders.

The Consultant collected information from individual interviews, focus groups, a survey and review of relevant documents. 105 individuals participated in seven focus groups, 134 completed the survey, and 11 were interviewed. Information from the concurrent “visioning” sessions were also used for this Review. 109 individuals participated in six visioning sessions. Participation in the data collection process was very high among faculty and staff, and more limited with student leaders and external community members. This report summarizes the findings and conclusions from those sources. It also includes recommendations based on the Review results.

Initial Survey Insights

Hello CBE community,

Thank you for an amazing level of participation in the survey! The survey and interviews wrapped on Monday evening, today Julius relayed to me the survey stats: 79% of the faculty, 63% of the staff submitted, giving very thorough and thoughtful responses. The affiliates/student leaders/external stakeholder response was lower but still respectable 22%, raising the possibility we need other means to reach these audiences. He also said there was an extraordinarily clear message advising what the Dean should do next:

#1 response by a wide margin was “Continue this process of listening and learning”

#2 response was “Work towards shared mission and values”

Julius expects the report late next week or early the following. While the report will be only one part of this process and a helpful tool for all of us, the clear (likely not a surprise to most everyone) themes noted above from the initial three day sessions have already been at the top of my to-do list since the start of the quarter. Below are some of the highlights from the first month of my listening and learning process.

The CBE communication team put together a website for updates and materials on the Dean’s Dialogue process. HERE is the link to the site, if you navigate to the blog (or follow the link HERE), there is more information on the bullets listed below. I know everyone’s email inbox gets a lot of traffic, so I will work with the communication team to limit the number of these emails and effectively use the site.

Thanks again for the warm welcome and for your patience as I continue to learn about the incredible work you all do at our College!

-renee

Some key highlights:

Listening and Learning

  • Dean’s Office hours, 2-4 hours per week open office hours, see email from Susanne weekly for exact times each week
  • Student outreach: live survey/poll on the student experience at CBE completed with 20 student leaders. Next steps are meetings with focus groups by degree program and walking tours of classes and studios
  • External audience outreach, currently planning survey, focus groups and kick off event
  • Renee’s attendance at faculty meetings, faculty/staff social events is planned
  • Renee has been attending or plans to attend events in the community once or twice per week

Reviews, Actions and Milestones

  • Review of decision-making on use of space in CBE buildings
  • Continuing to advance the development of CBE research engine, including hiring student worker and dedicating internal CBE IT expertise to support.
  • Preliminary discussions and planning for strategically advancing equity, diversity and inclusion
  • Developing communication plan for students, external audience and internal, including hiring of student workers to support the plans.
  • Mapping roles, responsibilities and processes starting with the Dean’s office and communication team
  • Developing targets and metrics for fund-raising for student support