Before submitting an event:
- Review the Event Submission Guidelines below; failing to adhere to the guidelines may result in the rejection of your event
- If applicable, have you already had an event intake meeting with CBE Advancement? This would be a first step before submitting an event. To see which events require an intake meeting, view our Events page.
All events listed on the College of Built Environments and its Departments’ Events Calendar must be associated with the university. Examples include programs hosted by schools or colleges, events associated with recognized student groups, or large public events at university venues. Event submissions will be reviewed by CBE staff before they are posted. Consequently, it is preferable to submit items at least two weeks in advance of the event. During the review process, submissions will be checked for spelling, clarity, conciseness, and appropriateness, and are generally approved within two days.
If you represent an academic department, organization, or student group that does not have a calendar administrator, you may submit your event through our online event submission form. To submit an event, you must be logged in with your UW NetID.
Submission Best Practices
Posting an event online will help draw people to your event. Make sure that you make the most of this opportunity. Below are a few best practices for submitting your event.
If you need to collect RSVPs, please note this in the Editor note box.
When writing your title, make sure it can stand alone and people will get an understanding of what the event is if only the title is displayed. Some view formats of the calendar will display only the title without the description.
We recommend putting the most important information near the top and concentrating on why people will want to come to your event. Most readers skim the first few sentences. Make sure to include whether there is a cost to attend your event.
If you are pasting text from another document, make sure you paste plain text to ensure unintentional formatting doesn’t accidentally get carried over to the event description. Try Shift + Option + Command + V on a Mac or Ctrl + Shift + V on a Windows computer. If you are having trouble, another method to try would be to paste your content into a text editor such as Notepad or Text Edit to remove formatting and then paste it into the calendar description.
Don’t use special formatting other than bolds and italics. Only bold words that are very important for people to see if they are skimming. Avoid using underlines, as site visitors will mistake underlined text for links. Do not use all caps (except for acronyms) since this is not accessible.
- Keep sentences and paragraphs short and easy to scan.
- Double check your spelling.
- Provide links to relevant content, linking words that accurately describe the linked page instead of pasting a raw URL.
- Spell out acronyms that may be unfamiliar to most audiences.
- Indicate if RSVP is required. Make a note in the Editor note box and we will enable registration for your event. RSVPs will be emailed to the event submitter.
- Underline important words, instead, use bold.
- Say “Click Here” Instead, link descriptive words.
- Paste raw URLs, instead link descriptive words.
The Event Calendar uses a lot of filters so people can sort through all of our events and pick the activities they’re interested in. Make sure to select all of the categories that apply to your event.
Upload images that appropriately convey your event such as portraits of speakers or photos of venues.
We’ve found that event photos look best when provided in a landscape (horizontal) orientation. Maximum image dimension: 1000 x 1000 pixels
Do not include images that may be offensive, inappropriate, or in violation of copyright laws or university policies. Images should be appropriate for the event being submitted.